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Administrator guide

🛡️ Administrator manual

Everything you need to use ExamPro as a Administrator. Skim the table of contents, or read top-to-bottom.

Table of contents

  1. Signing in
  2. Reading the dashboard
  3. Creating users (staff, parents, students)
  4. Classes & subjects
  5. Building the timetable
  6. Announcements, messages, email & push
  7. Customizing report-card templates
  8. Importing & exporting data
  9. Daily tips & shortcuts

1. Signing in

Open the school URL and click Login. Enter your school email and password. If the school enabled Google sign-in, use the Continue with Google button.

Forgot your password? Use the Forgot password link — a reset email is sent within seconds.

2. Reading the dashboard

The dashboard shows live KPIs (students, teachers, exams, classes), the most recent exams and the latest announcements. Use the sidebar to jump to any module. The 🔔 bell shows unread notifications.

Tip: click the ⇆ button in the header to collapse the sidebar for more screen space, and 🌗 to switch light/dark themes.

3. Creating users

  1. Go to Sidebar → Users.
  2. Click + Add user, enter their full name, email, phone and pick a role (admin, teacher, student or parent).
  3. The system generates a welcome email with a one-time login link.
  4. For students, also open Students and link the user to a class, admission number, gender, DOB and parent.

4. Classes & subjects

Classes: define the school structure (e.g. JSS1 Diamond, SSS2 Gold). Assign a class teacher.

Subjects: list every subject and flag those that appear on WAEC report cards.

5. Building the timetable

Open Timetable, pick a class, then for each period drop in a subject, teacher and room. Click Save timetable. Students and teachers see it automatically.

6. Announcements, messages, email & push

  • Announcements — post short news visible in the app and on the bell.
  • Messages — 1-to-1 private inbox between staff, students and parents.
  • Email blast — bulk email to any role with HTML templates.
  • Push notifications — push to installed (PWA) devices for urgent alerts.

7. Customizing report cards

Open Report Templates. Each template (Classic, Modern, Gold, WAEC, Infographic, Compact, Premium) lets you change colors, fonts and which blocks appear (barcode, attendance, signatures). Teachers and students will see your new style instantly.

8. Importing & exporting

Open Import / Export to upload a CSV of students, scores or fees, or download a CSV of any table for spreadsheets.

9. Tips & shortcuts

  • The search box at the top jumps to students, exams, classes or subjects in one keystroke.
  • Install the app: click 📲 Install on supported browsers — works offline.
  • Press Esc to close the menu drawer or notifications.

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